Business Support Openings

Business Support Openings

Billing Coordinator - Midtown, NYC


Immediate hire- To $60K DOE

DESCRIPTION: A boutique law firm that specializes in Real Estate and Corporate work is seeking a Billing Coordinator to join it's team. Must have at least 3+ years of billing exp. and the ability to process over 300 bills per month. Experience with LexisNexis Juris and QuickBooks a plus. Also Spanish is a plus!


• Prepare system bills for certain clients which includes printing draft statements, transferring time, revising figures, executing text corrections, write-offs, and producing additional schedules as requested by client guidelines.
• Obtain back-up documentation required by client, such as copies of expense reports, third party bills, etc.
• Review detailed billing reports.
• Record changes in the financial system to relieve proper time and disbursement amounts, i.e. transfers, write-offs, etc.
• Verify that amounts to be recorded as billed are identical to amounts on the client statement.
• Review new and updated billing instructions from clients and ensure that adherence to the guidelines.
• Contact partner or secretary for clarification on unusual requests as needed.
• Respond to inquiries from firm personnel.
• Set up and maintain client billing summary spreadsheets.
• Track accounts receivables and coordinate collection efforts with partner(s) of delinquent accounts; coordinate collection efforts with partner and/or finance.
• Track matter budgets and ensure that billings are within the appropriate budget constraints.
• Respond to requests for ad hoc special projects.

Please email your resume in confidence to with salary expectations.

Immediate Hire – MIDTOWN LAW

DESCRIPTION: Our client, an international law firm, needs to hire a Senior Collections Analyst with minimum of 5 years of experience working in a law firm providing analysis and reports to Senior Management. Candidate will also be responsible for the daily functions of the firm-wide collections efforts –including conducting credit reviews for all clients, inventory review and consulting attorneys on payment status, and contacting clients regarding payment. The ideal candidate will coordinate collection efforts with billing coordinators and other staff and prepare inventory related reports and maintain the collection software, as well as analyzing inventory trends and forecasting analytics to better make recommendations to management and the firm’s collection committee.

Bachelor’s Degree
Five or more years of progressive collections experience in a law firm
Experience with providing analysis and reports to Senior Management
Great technical skills: proficient use of PC and Excel and MS Office and collections software
Ability to master new technology and train others in its use

This is a permanent position paying between $94 to $108K. please send resumes to: “”

Legal Billing Coordinator to $65K DOE

Our client a regional law firm based in Philadelphia, PA is seeking a Legal Billing Coordinator to join its busy and growing practice. The position will work within the firm's accounting department. Ideal candidate should have 3-5 years of legal billing experience in a law firm and knowledge of legal billing software -- Aderant Total Office experience a big plus. Candidates will prepare files for billing and work with Attorneys. paralegals and other departments. This is a great opportunity to join a busy firm in a pleasant and professional working environment.

• Edit billing descriptions as per attorney direction
• Review and edit samples for client guidelines
• Generate invoices
• Process final billing
• Process various types of invoices: paper, pdf, electronic billing
• Familiarity with ebill sites: LSS, Legal Exchange, Legal X/Allegient, Collaborati, Counsellink, Quovant, Tymetrix 360, Serengeti Tracker, LBR-RAS, etc.
• Work directly with attorneys and clients with client related questions, requests for figures, client audits, etc.
• Maintain accurate client matter information in finance system
• Set up new files on electronic billing sites
• File management system used ATO – Aderant Total Office
• Accounting financial system used CP – Client Profiles

Interested candidates should email resumes to