Business Support Openings

Business Support Openings

MARKETING ASSISTANT - $65,000
New York, NY

Marketing Assistant/Coordinator needed to work with small boutique law firm. This position is a desk job. Candidates must have good social media skills and excellent writing skills to help write and develop written pieces that would ultimately be pushed out through social media avenues to reach law firm’s audience. Candidate must be able to interact directly with attorneys and grasp the content and be able to Blog about it. This is an exciting position for someone who has the desire to get into a marketing role. This position has tremendous growth opportunity. Inquire more details about this great opportunity. Law firm experience is a big plus.

REQUIREMENTS
1-3 Years of Work Related Experience
Bachelor’s Degree – English Preferred
MSW Office
Strong Writing Skills
Excellent Communication Skills
Complete Social Mediate Knowledge

Interested candidates must respond with a resume that reflects previous work experience or internships related to this position along with a writing sample to dburo@roberthadleyassociates.com .

HUMAN RESOURCES GENERALIST - $90,000 DOE

DESCRIPTION
Our law firm client is Hiring an HR Generalist with 5 years of HR experience in a law firm as an addition to their Human Resources Team. Candidate should have experience on boarding new hires and paperwork associated with the on boarding process. Generalist will maintain attendance, prepare termination letters, manage personnel data on ADP Workforce (HRIS) coordinate secretarial coverage, etc.
Recruiting process includes job posting, pre-screening and coordination of interviews with attorneys. Generalist will also assist with staff performance reviews, update handbooks, effectively communication with existing staff, new hires and temps, etc.

REQUIREMENTS
College Degree in Human Resources preferred.
ADP Workforce Now
MSW Office
Knowledge of HR practices including Federal and State employment laws

Experienced candidates should send their resume to: dburo@roberthadleyassociates.com for immediate consideration.

Billing Coordinator - Midtown, NYC

TEMP TO PERM

Immediate hire- To $60K DOE

DESCRIPTION: A boutique law firm that specializes in Real Estate and Corporate work is seeking a Billing Coordinator to join it's team. Must have at least 3+ years of billing exp. and the ability to process over 300 bills per month. Experience with LexisNexis Juris and QuickBooks a plus. Also Spanish is a plus!

RESPONSIBILITIES:

• Prepare system bills for certain clients which includes printing draft statements, transferring time, revising figures, executing text corrections, write-offs, and producing additional schedules as requested by client guidelines.
• Obtain back-up documentation required by client, such as copies of expense reports, third party bills, etc.
• Review detailed billing reports.
• Record changes in the financial system to relieve proper time and disbursement amounts, i.e. transfers, write-offs, etc.
• Verify that amounts to be recorded as billed are identical to amounts on the client statement.
• Review new and updated billing instructions from clients and ensure that adherence to the guidelines.
• Contact partner or secretary for clarification on unusual requests as needed.
• Respond to inquiries from firm personnel.
• Set up and maintain client billing summary spreadsheets.
• Track accounts receivables and coordinate collection efforts with partner(s) of delinquent accounts; coordinate collection efforts with partner and/or finance.
• Track matter budgets and ensure that billings are within the appropriate budget constraints.
• Respond to requests for ad hoc special projects.

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.

Billing Coordinator - Midtown, NYC

TEMP TO PERM
Immediate hire- To $60K DOE

DESCRIPTION: A boutique law firm that specializes in Real Estate and Corporate work is seeking a Billing Coordinator to join it's team. Must have at least 3+ years of billing exp. and the ability to process over 300 bills per month. Experience with LexisNexis Juris and QuickBooks a plus. Also Spanish is a plus!

RESPONSIBILITIES:

• Prepare system bills for certain clients which includes printing draft statements, transferring time, revising figures, executing text corrections, write-offs, and producing additional schedules as requested by client guidelines.
• Obtain back-up documentation required by client, such as copies of expense reports, third party bills, etc.
• Review detailed billing reports.
• Record changes in the financial system to relieve proper time and disbursement amounts, i.e. transfers, write-offs, etc.
• Verify that amounts to be recorded as billed are identical to amounts on the client statement.
• Review new and updated billing instructions from clients and ensure that adherence to the guidelines.
• Contact partner or secretary for clarification on unusual requests as needed.
• Respond to inquiries from firm personnel.
• Set up and maintain client billing summary spreadsheets.
• Track accounts receivables and coordinate collection efforts with partner(s) of delinquent accounts; coordinate collection efforts with partner and/or finance.
• Track matter budgets and ensure that billings are within the appropriate budget constraints.
• Respond to requests for ad hoc special projects.

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.