Business Support Openings

Business Support Openings

ASSISTANT PROPERTY MANAGER - TEMP-TO-PERM
IMMEDIATE HIRE - $70K DOE

DESCRIPTION:

Midtown law firm seeks an Assistant Property Manager for a temp-to-perm position. Ideal candidate must be fluent in Portuguese and/or in Spanish. Must have experience working with QuickBooks and data entry. Must have excellent communication skills and be able to interact with clients on a daily basis. Candidate must be a team player, be detail-oriented and flexible.

RESPONSIBILITIES:

• Liaise with tenants and arrange for normal repairs to the property, if needed.
• Coordinate with the company’s accountant, and assist with the preparation of income tax returns and franchise tax returns.
• Managing the property’s finances and prepare statements of account for the property.
• Collect rents and other income and input into QuickBooks

REQUIREMENTS:
College degree
Fluent in Portuguese and/or in Spanish
Must have 3+ years’ experience of relevant experience
Must be flexible to respond to emails at night and/or the weekend
Comfortable with client interaction
Advanced skills with MS Word, Outlook, Excel and QuickBooks

Please email your resume in confidence if you meet the requirements outlined above to: lglorig@roberthadleyassociates.com.

LEGAL RECRUITER/MANAGER TO $150K DOE

Our client is a boutique commercial litigation firm that does a lot of trial work. They are in need of an HR Manager/Director of Legal Recruiting. to work with the firm's partners. Candidates must be experienced and be ready to jump in and take over all legal recruiting and Human Resource matters including:
Key Responsibilities
• Recruiting: work with the firm’s Hiring Partner to lead all recruitment efforts
o Source, assess and present candidates for all of the firm's hiring, including: summer associates, foreign associates, lateral associates, paralegals and non-legal staff
o Build strategic relationships with career services personnel at key law schools
o Oversee lawyer, paralegal and non-legal staff onboarding and orientation
o Oversee and implement the summer program by planning and attending events, and coordinating the work assignment process
o Liaise with the firm’s immigration attorneys regarding visa issues when necessary
• Performance management
o Manage and administer the attorney and staff evaluation process
o Participate in all attorney and staff reviews
o Engage with attorneys and staff in cases of performance issues
o Conduct exit interviews
• Professional development: develop, oversee and implement all professional development programs, including mentoring, associate development criteria and training
o Manage CLE and skills training for attorneys, including development and implementation of legal skills training programs and non-legal skills initiatives
o Manage the mentoring program, including developing policies, monitoring participation, and coordinating mentoring activities and events
o Coordinate firm bar association memberships
• Compensation and Benefits: work with the firm’s partnership to continually review and assess attorney and staff compensation and benefits
o Keep abreast of market trends in compensation and benefits
o In conjunction with the firm’s Executive Director, review and assess the firm’s benefit plans, including health insurance, disability and 401K on an annual basis
• Other Duties
o Serve as a resource for attorneys and staff
o Plan firm internal events, such as holiday party and going away drinks
o Assist with BD/Marketing efforts when necessary
Qualifications, Experience, Skills and Qualities
• J.D. strongly preferred but not required
• 5 years+ experience in a professional development or recruiting or human resources department within a law firm
• Experience advising and working with a partnership
• Strong writing, presentation and organizational skills
• Self-starting and driven
• Litigation/dispute resolution experience a plus
• Demonstrated ability to build trusted relationships at all levels, and both within and outside the organization;
• Ability to exercise judgment and handle sensitive and confidential matters with discretion
• Strong computer skills, including proficiency in Microsoft Office and various databases
EXPERIENCED AND INTERESTED CANDIDATES SHOULD RESPOND IN CONFIDENCE TO: dburo@roberthadleyassociates.com

Sales Administrative Assistant - $55-70K DOE - Midtown

Description: Our client, a boutique insurance sales and investment manager located in midtown, is currently recruiting for a "right hand" administrative assistant. Candidate must have experience working in the financial industry or supporting a sales team in an administrative role. Professional demeanor, great follow through and customer service skills, strong communication skills and attention to detail required. Must stay two steps ahead. Excel, database and social media experience required. Hours 8:30-5:30; someone looking for their next home!
Responsibilities:
- Experience as an administrative assistant supporting a sales team or within the finance/insurance industry
- Customer service experience
- Keen attention to detail
- Ability to utilize social media - update Linkedin, Twitter etc. profiles, draft and send out marketing materials
- Experience with data entry and updating/maintaining a sales database
- Excel experience required
- Professional demeanor
- Excellent follow-up skills and ability to work under tight deadlines
- BA preferred

Contact: aweintraub@roberthadleyassociates.com

 

SENIOR LEGAL BILLING COORDINATOR - ROSELAND NJ

Description

Our client a regional law firm with offices in NJ and NY has an immediate need for a Senior Billing Coordinator for their Roseland office. The Senior Billing Coordinator is responsible for the efficient, timely, and accurate processing of client bills, accounts receivable write-offs, application of unapplied funds and funds held in escrow. This individual works directly with the Firm’s billing attorneys in monitoring unbilled time and outstanding prebills in order to ensure all billing is completed by the billing deadline. Candidates should have previous law firm billing experience and experience with Aderant is a plus.

Requirements

• Ability to interact professionally, calmly and effectively with clients, attorneys, and staff. Ability to work as a team member.
• Ability to handle confidential and sensitive information with appropriate discretion.
• Strong organizational skills; ability to manage time well, prioritize effectively, and handle multiple deadlines.
• Bachelor’s degree preferred.
• Minimum of five (5) years experience with a professional service organization in an area involving billing processes and practices.
• Prior law firm experience is required
• .Prior experience with Aderant is preferred; experience with other financial accounting systems will be considered
• Proficiency in Microsoft Word, Excel, and Outlook


Interested candidates shouldcom email resume to smartin@roberthadleyassociates.

ASSISTANT CONTROLLER - $100,000

DESCRIPTION: Our client, a well-known construction company with offices in Long Island City, is looking for an Assistant Controller with strong accounting and financial reporting knowledge and follow up skills to support the firm's CFO.
REQUIREMENTS:
- Assist in preparing statements, under the supervision of a controller, that follow all regulatory and accounting guidelines. Responsible for identifying and preventing discrepancies and helping setting up control systems
- Superior knowledge of accounting principles. Must be an organized professional with a great eye for detail and be reliable and able to carry out tasks both autonomously and collaboratively.
- Assist in the preparation of monthly and annual financial statements in compliance with official guidelines and requirements
- Manage journal entries, invoices etc. and reconcile accounts for the monthly or annual closing
- Prepare monthly Work-In-Progress schedule and analyze margins
- Assist in the formulation of internal controls and policies to comply with legislation and established best practices
- Support most aspects of accounting management (billing, tax forms, union, insurance, reporting etc.)
- Assist in the preparation of budgets or forecasts
- Participate in preparation for the annual audit
- Review union and sales tax reporting
- Coordinate insurance, payroll, sales tax, union, etc. with appropriate agencies
- Help in development of reports for management or regulatory bodies
- Review the company’s accounting information to identify and resolve inaccuracies or imbalances
- Utilize accounting IT system to facilitate processes and maintain records
- Proven experience as assistant controller or other similar position
- Solid knowledge of GAAP (Generally Accepted Accounting Principles) and regulations
- Excellent knowledge of accounting and financial processes (budgeting, financial closure, reporting etc.)
- Understanding of data analysis and forecasting
- Working knowledge of MS Office (especially excel) and accounting software (e.g. SAP)
- Well-organized with ability to prioritize
- Very good communication and interpersonal skills
- BSc/BA in accounting, finance or relevant field is preferred
- Professional certification (e.g. CPA) is a plus

Contact: Amanda Weintraub at aweintraub@roberthadleyassociates.com