Business Support Openings

Business Support Openings

RECEPTIONIST- $42,000
Hours: 9AM – 5PM

DESCRIPTION:

Our client, a boutique mid-town firm needs to hire an experienced Receptionist. They want someone who really enjoys being a Receptionist and is bilingual Spanish. They will answer the phones, deliver messages, greet guests, get mail, interpret for Spanish speaking clients when necessary, maintain inventory and take on assigned projects. Our client offers health benefits (medical, dental and vision) , Flexible Spending Plan, 401K, and a Commuter Benefit Plan.

REQUIREMENTS;
Receptionist experience working in a law firm
Spanish bi-lingual skills –Must read and write Spanish to interpret for Spanish speaking clients
Sorting and stamping incoming mail
Creating appropriate barcode sheets for case –related incoming mail and scanning the mail
Greeting guests and keeping reception, conference rooms and kitchen areas clean
Answering phones in a professional manner

Experienced Receptionists should send their resumes to: dhorowitz@roberthadleyassociates.com for confidential review.

ACCOUNTS PAYABLE SUPERVISOR
MIDTOWN - $80K DOE

Our client, a busy international law firm, is seeking to add an Accounts Payable Supervisor to join their midtown office. The ideal candidate should have experience working in a law firm and be a team player. Candidates should be organized with excellent communication skills. Responsibilities include: filing, reviewing invoices and vendor documents, data entry and more. Firm offers a competitive salary and excellent benefits package.


A/P DUTIES/REQUIREMENTS
• 3+ years of Accounts Payable experience preferably within a law firm or accounting firm; Supervisory experience required
• Manage staff to ensure the complete and timely processing of reimbursement claims and vendor invoices; Reviews invoices for compliance with company policies and signature authority limits and processes invoices and related vendor documents (i.e., purchase orders, goods receipts, etc.); reconciles and codes invoices and ensures invoices are appropriately approved
• Ensure compliance with US tax withholding and other regulations (including but not limited to annual 1099 filing, W9 and W8 forms, NY/DC sales & use tax)
• Review checks or wire transfers and obtaining the necessary signatures and/or approvals
• Work with Billing team in relation to disbursement inquiries and back-up requests, including reconciliation of travel and payable card accounts
• Assist with month-end close process, as it relates to Accounts Payable and client disbursement costs (e.g. aging analysis and ledger reconciliations)\
• College degree with an Accounting focus (BA or AAS and an accounting certificate)
• Strong experience with Excel


Candidates should email resume to aweintraub@roberthadleyassociates.com

RECENT COLLEGE GRAD 2019
ACCOUNTING/FINANCE

Finance/Accounting opportunity for 2019 graduate coming from a good school with a solid GPA who wants to enter the accounting/finance world of a law firm. Candidates should have a degree in Accounting and interested and on track to obtain a CPA Certificate. Our client is a major law firm. their accounting department is expanding and they have made room for to add this new position. New hire will mentored and work under the Director of Finance and Executive Director of the firm and train them forward exposing them to all accounting/finance and reporting functions of the firm. new team member will be thoroughly groomed forward for a larger, more senior role in the Accounting Department of this firm. Candidates must be extremely articulate, thoroughly engaging and be able to speak confidently and intelligently about basic accounting practices. This is an entry level position that offers a solid future and tremendous career growth opportunity.

Only apply if you have recently graduated from a top school with a Bachelor's in Accounting or Finance

For immediate and confidential review of your resume, please send to: dburo@roberthadleyassociates.com

MARKETING ASSISTANT - $65,000
New York, NY

Marketing Assistant/Coordinator needed to work with small boutique law firm. This position is a desk job. Candidates must have good social media skills and excellent writing skills to help write and develop written pieces that would ultimately be pushed out through social media avenues to reach law firm’s audience. Candidate must be able to interact directly with attorneys and grasp the content and be able to Blog about it. This is an exciting position for someone who has the desire to get into a marketing role. This position has tremendous growth opportunity. Inquire more details about this great opportunity. Law firm experience is a big plus.

REQUIREMENTS
1-3 Years of Work Related Experience
Bachelor’s Degree – English Preferred
MSW Office
Strong Writing Skills
Excellent Communication Skills
Complete Social Mediate Knowledge

Interested candidates must respond with a resume that reflects previous work experience or internships related to this position along with a writing sample to dburo@roberthadleyassociates.com .

HUMAN RESOURCES GENERALIST - $90,000 DOE

DESCRIPTION
Our law firm client is Hiring an HR Generalist with 5 years of HR experience in a law firm as an addition to their Human Resources Team. Candidate should have experience on boarding new hires and paperwork associated with the on boarding process. Generalist will maintain attendance, prepare termination letters, manage personnel data on ADP Workforce (HRIS) coordinate secretarial coverage, etc.
Recruiting process includes job posting, pre-screening and coordination of interviews with attorneys. Generalist will also assist with staff performance reviews, update handbooks, effectively communication with existing staff, new hires and temps, etc.

REQUIREMENTS
College Degree in Human Resources preferred.
ADP Workforce Now
MSW Office
Knowledge of HR practices including Federal and State employment laws

Experienced candidates should send their resume to: dburo@roberthadleyassociates.com for immediate consideration.

Billing Coordinator - Midtown, NYC

TEMP TO PERM

Immediate hire- To $60K DOE

DESCRIPTION: A boutique law firm that specializes in Real Estate and Corporate work is seeking a Billing Coordinator to join it's team. Must have at least 3+ years of billing exp. and the ability to process over 300 bills per month. Experience with LexisNexis Juris and QuickBooks a plus. Also Spanish is a plus!

RESPONSIBILITIES:

• Prepare system bills for certain clients which includes printing draft statements, transferring time, revising figures, executing text corrections, write-offs, and producing additional schedules as requested by client guidelines.
• Obtain back-up documentation required by client, such as copies of expense reports, third party bills, etc.
• Review detailed billing reports.
• Record changes in the financial system to relieve proper time and disbursement amounts, i.e. transfers, write-offs, etc.
• Verify that amounts to be recorded as billed are identical to amounts on the client statement.
• Review new and updated billing instructions from clients and ensure that adherence to the guidelines.
• Contact partner or secretary for clarification on unusual requests as needed.
• Respond to inquiries from firm personnel.
• Set up and maintain client billing summary spreadsheets.
• Track accounts receivables and coordinate collection efforts with partner(s) of delinquent accounts; coordinate collection efforts with partner and/or finance.
• Track matter budgets and ensure that billings are within the appropriate budget constraints.
• Respond to requests for ad hoc special projects.

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.

Billing Coordinator - Midtown, NYC

TEMP TO PERM
Immediate hire- To $60K DOE

DESCRIPTION: A boutique law firm that specializes in Real Estate and Corporate work is seeking a Billing Coordinator to join it's team. Must have at least 3+ years of billing exp. and the ability to process over 300 bills per month. Experience with LexisNexis Juris and QuickBooks a plus. Also Spanish is a plus!

RESPONSIBILITIES:

• Prepare system bills for certain clients which includes printing draft statements, transferring time, revising figures, executing text corrections, write-offs, and producing additional schedules as requested by client guidelines.
• Obtain back-up documentation required by client, such as copies of expense reports, third party bills, etc.
• Review detailed billing reports.
• Record changes in the financial system to relieve proper time and disbursement amounts, i.e. transfers, write-offs, etc.
• Verify that amounts to be recorded as billed are identical to amounts on the client statement.
• Review new and updated billing instructions from clients and ensure that adherence to the guidelines.
• Contact partner or secretary for clarification on unusual requests as needed.
• Respond to inquiries from firm personnel.
• Set up and maintain client billing summary spreadsheets.
• Track accounts receivables and coordinate collection efforts with partner(s) of delinquent accounts; coordinate collection efforts with partner and/or finance.
• Track matter budgets and ensure that billings are within the appropriate budget constraints.
• Respond to requests for ad hoc special projects.

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.