Business Support Openings

Business Support Openings

BUSINESS DEVELOPMENT COORDINATOR– Midtown, NYC
Immediate hire- $45K to 60K DOE

DESCRIPTION: A Global Immigration firm in NYC is seeking a Business Development Coordinator who has excellent writing and communication skills. Must have prior experience writing business plans, preparing marketing materials and articles for your company’s website. The candidate must also have excellent technology skills coupled with strong interpersonal skills. They must be comfortable working independently and part of a team. Prefer someone who has a legal background and/or a deep understanding of the industry. All candidates must provide a writing sample along with their resume.

RESPONSIBILITIES:
• Prepare business plans and marketing materials
• Write articles and blogs for the company
• Create U-Tube content
• Assist with ad hoc projects as needed

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.

SENIOR COLLECTIONS ANALYST
Immediate Hire – MIDTOWN LAW

DESCRIPTION: Our client, an international law firm, needs to hire a Senior Collections Analyst with minimum of 5 years of experience working in a law firm providing analysis and reports to Senior Management. Candidate will also be responsible for the daily functions of the firm-wide collections efforts –including conducting credit reviews for all clients, inventory review and consulting attorneys on payment status, and contacting clients regarding payment. The ideal candidate will coordinate collection efforts with billing coordinators and other staff and prepare inventory related reports and maintain the collection software, as well as analyzing inventory trends and forecasting analytics to better make recommendations to management and the firm’s collection committee.

REQUIREMENTS:
Bachelor’s Degree
Five or more years of progressive collections experience in a law firm
Experience with providing analysis and reports to Senior Management
Great technical skills: proficient use of PC and Excel and MS Office and collections software
Ability to master new technology and train others in its use
E-Billing

This is a permanent position paying between $94 to $108K. please send resumes to: “dhorowitz@roberthadleyassociates.com”

 

Legal Billing Coordinator to $65K DOE

Our client a regional law firm based in Philadelphia, PA is seeking a Legal Billing Coordinator to join its busy and growing practice. The position will work within the firm's accounting department. Ideal candidate should have 3-5 years of legal billing experience in a law firm and knowledge of legal billing software -- Aderant Total Office experience a big plus. Candidates will prepare files for billing and work with Attorneys. paralegals and other departments. This is a great opportunity to join a busy firm in a pleasant and professional working environment.

Responsibilities:
• Edit billing descriptions as per attorney direction
• Review and edit samples for client guidelines
• Generate invoices
• Process final billing
• Process various types of invoices: paper, pdf, electronic billing
• Familiarity with ebill sites: LSS, Legal Exchange, Legal X/Allegient, Collaborati, Counsellink, Quovant, Tymetrix 360, Serengeti Tracker, LBR-RAS, etc.
• Work directly with attorneys and clients with client related questions, requests for figures, client audits, etc.
• Maintain accurate client matter information in finance system
• Set up new files on electronic billing sites
• File management system used ATO – Aderant Total Office
• Accounting financial system used CP – Client Profiles

Interested candidates should email resumes to smartin@roberthadleyassociates.com.

 

Client Services Accounting -Immediate hire- $85K DOE

Great Benefit Package!

DESCRIPTION: A top-tier law firm who works with companies on the cutting edge of technology life sciences and cleantech is seeking a Client Services Accounting professional in its NY Office. Named one of the Best Places to Work in the Bay Area. Must have 3+ years of billing experience in a law firm environment with strong communication and organizational skills. Aderant experience a plus. Must be able to train on the West coast for a week if you take the position.

RESPONSIBILITIES:
Coordinating the billing and collection activities of Partner accounts.
Work collaboratively with the partner and the clients to process edits accurately and generate timely bills, administer special billing arrangements, manage accounts receivables per Firm requirements.
Provide management with status reports, various client analysis reports and assist clients in resolving questions and/or problems regarding their invoices and accounts.
Other projects as assigned.

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.

Executive Assistant - $100K DOE
New York, NY

DESCRIPTION:

Our client is a Corporate Finance “rainmaker” in a large global law firm who needs a stand-out Legal Executive Administrative Assistant to run his desk. Candidate must be college educated and be extremely articulate and be able to converse appropriately with his clients. LEAA will be in charge of arranging complicated and frequent travel while maintaining a busy calendar. LEAA must be poised and very efficient. This is a fast paced position and you must be able to keep up with work and not sacrifice quality.

REQUIREMENTS:

Bachelor’s Degree
Experience Working for Managing Director or C-Level Executive or Managing Partner
Excellent Written and Verbal Communication Skills
Strong MSW (Advanced Functions)
Outlook and Excel
Ability to Pass ProveIt Testing
Document Production Skills
Heavy Outlook Calendaring

Interested candidates should send their resume to dburo@roberthadleyassociates.com for immediate and confidential consideration.

Real Estate Administrative Assistant- Red Bank, NJ

Our client a mid-size general practice firm with offices in Red Bank, NJ has an immediate opening for an Administrative Assistant for their real estate practice group. Candidates should have strong organizational, communication and computer skills. Real Estate experience a plus, including experience with commercial closings and land use applications. Law firm experience needed. Qualified candidate should be able to work independently and with minimal supervision and be able to handle a fast-paced work environment, respond quickly to assignments and adjust to shifting priorities of work.

Requirements:

• Ability to organize documents and coordinate document productions
• Experience drafting motions and pleadings and filing of same.
• Experience in preparation of applications.
• Experience in preparation of legal notices pertaining to applications.
• Knowledge of general document creation, management of files and form updating.
• General administrative duties such as answering phones, filing and time sheet inputting, as needed.

Interested candidates should email resumes to smartin@roberthadleyassociates.com

ACCOUNTING CLERK - $40,000 TO $45,000

Fabulous job for an entry level accounting clerk with some law firm experience to take a big step forward. If you have 6 months to 1 year of law firm experience working in the accounting department and work on Elite and Excel, take the plunge and explore this great opportunity to work for one of the best boutique practice firms in the City! Our client is adding another permanent staff member to their team. Candidates must be articulate, smart and have great attention to detail. Candidate will be responsible for posting cash receipts through Elite as well as work on Excel projects as needed. ny law firm accounting experience will be considered.

REQUIREMENTS
High School Diploma
Associate's Degree a plus
Bachelor's Degree a plus
Elite Software
Advanced Excel
Strong attention to detail

Interested candidates should send their resume to dburo@roberthadleyassociates.com for confidential resume review.

BUSINESS DEVELOPMENT COORDINATOR – TO $70K DOE

DESCRIPTION:

Our client, an international law firm needs to hire a Business Development coordinator with at least two (2) years of experience in Business Development and/or marketing at a law firm or professional services organization. The coordinator will work closely with the business Development team to provide support to the Merges & Acquisition Capital Markets (“MACM”) practice group especially working closely with its shareholder activism team ( a sub-division). Responsibilities will include updating and maintain the “MACM: marketing materials that include attorney biographies\, web pages and pitch materials. Candidate will also need to conduct research supporting prospective targeting initiatives and client events. Must be well-versed in PowerPoint presentations for pitches and do tracking of the status of pitches and proposals. Other responsibilities include assisting with practice ranking submissions and tracking practice rankings and accolades.

REQUIREMENTS

Bachelor’s Degree
Minimum of 2 years of experience in Business Development or Marketing at a large law firm or professional services firm
MSW proficiency including PowerPoint, Word and SharePoint applications
Exceptional written and verbal communication skills
Exceptional organizational skills
Detail oriented and excellent proofreading skills
Ability to travel and attend off-site events
Flexible for overtime as the position requires

This is a permanent position in the New York office which is expected to double in size over the next 3-5 years. Interested candidates should send their resume to dhorowitz@roberthadleyassociates.com for confidential review.

 

BILLING ANALYST $79,000 -87,000K

Immediate Hire – MIDTOWN LAW FIRM

Hours: 9:00 am – 5:30 pm

DESCRIPTION: Our client an international law firm needs to hire an experienced Billing Analyst. Candidate will be responsible for the daily preparation and submission of e-billed invoices, posting confirmed bills, making sure submissions are in accordance with client and firm policies. Coordinate and ensure update of accrual, budget and other client-required information in electronic vendor systems. Assist with client implementations and maintenance of electronic vendor systems and processes. Provide technical oversight for e-billing-related issues, including testing and trouble-shooting issues with IT. Provide support to develop and maintain billing-related templates. Candidate should be familiar with DocuDraft ,LEDES 1998B, Ledes2000(XML) Know electronic billing systems such as Serengeti/LegalTracker, Tymetrix360, Datacert/Passport, CounselLink, Collaborati, doeLegalAscent, and Corridor/eCounsel. Proficient in using Microsoft OfficeOutlook and Word and strong Excel skills (Pivot tables and v-lookups). Experience with Aderant or Elite.

REQUIREMENTS;

Bachelor’s degree

Minimum 5 years of general accounting experience in a large law firm

Understanding of e-billing processes

Basic accounting skills

General understanding of databases and table structures.

Please forward your resume to: dhorowitz@roberthadleyassociates.com for confidential review.