Business Support Openings

Business Support Openings

Billing/Coordinator/Analyst

Our client needs to add an experienced Billing/Coordinator/Analyst to their team. Candidates will enjoy a very generous benefit package along with bonuses and raises awarded based on merit. Candidates will also enjoy extended benefits that include a 401K, profit sharing, on-site gym access and on-site child care.

If you are an experienced legal biller, this is a great time explore this opportunity. Candidates must have law firm experience and be able to generate prebills, draft bills, make corrections, handle transfers, write offs and send e-bills. Candidates must be able to work the hours of 10:00 a.m. to 6:00 p.m. Aderent experience is preferred but will consider cross training experienced legal biller.

Interested candidates should send their resume in absolute confidence to: dburo@roberthaldeyassociates.com

Human Resources Specialist to $100K DOE

Our client a growing Philadelphia based regional law firm with 10 offices throughout PA, NJ, and NY is seeking a Human Resources Specialist with 5+ years experience for its Philadelphia office. This role will report to the Chief Operating Officer and will be responsible for recruiting, screening, interviewing associate level attorneys and legal support staff. Additional duties include on-boarding, event planning, all new hire paperwork, utilizing Human Resources databases and software systems, exit interviews, and more. Ideal candidate will have human resources experience in a law firm environment and the ability to multi-task and be part of a team environment. The firm offers a very competitive compensation and benefits plan.

Requirements

5+ years of human resources experience in a law firm environment
Recruiting attorney level and non-attorney staff
On-boarding
Event planning
Ability to multi-task
Team player
BA/BS preferred

Candidates should email resume to smartin@roberthadleyassociates.com

CONFLICTS - $50K DOE

JOB DESCRIPTION
The Conflicts Analyst will support the Conflict Department’s day-to-day tasks of conflicts of interest clearance, supporting the firm’s internal clients, as well as assisting with special projects related to the firm’s professional responsibility, compliance, and conflicts initiatives.

RESPONSIBILITIES
• Conducts research as necessary on new clients and other parties.
• Utilizing corporate databases to determine shareholders and substantial owners.
• Performs conflicts searches and requests within 3E and the New Business Intake system.
• Utilize current policies and procedures as guiding principles to provide preliminary conflict assessment.
• Assists with maintenance of all conflicts related databases.
• Assists in maintenance engagement letter files.
• Coordinates daily flow of conflicts-related work in the department in order to ensure that high quality and rapid turnaround time are maintained.
• Assists with opening of new matters, updating matters, and closing matters.
• Assists with report generation, and all other administrative functions in the department as necessary.

REQUIREMENTS
• Bachelor’s degree.
• Prior law firm experience preferred
• Interest in law school preferred
• Knowledge of various external corporate affiliate databases.
• Excellent interpersonal and problem-solving skills.
• Strong analytical skills.
• Excellent oral and written communication skills.
• Strong team player who also works well individually.
• Ability to multi-task, make decisions and deliver results efficiently under time pressures.
• Ability to work well with staff at all levels of the firm.
• Detail-oriented and interested in results—consistently meets deadlines and finishes projects.
• Proficient at identifying priorities and knowing when to escalate issues.
• Flexible—able to respond quickly and positively to shifting demands of the department.
• Provide after-hours weekend support on a rotating basis.

SEND RESUME FOR CONFIDENTIAL REVIEW TO: dburo@roberthadleyassociates.com

Bilingual Receptionist (Spanish)
Midtown Law Firm
Hours 10:30am to 6:30pm
Immediate Hire- TEMP to PERM - Pay to $50K DOE

Our client, a Midtown law firm in NYC, who has a large Latin-American presence has an immediate need for a front desk Receptionist. This important role is the first face that clients and visitors will see when they arrive at the office. Candidates should have reception experience, law firm experience a big plus. Also the ability to speak in Portuguese is another big plus!


Duties/Responsibilities
• Greet visitors to the office; account and distribute mail and deliveries as appropriate
• Answer the general phone line and extensions pleasantly and professionally
• Assist other attorneys and paralegals with administrative support as required
• Coordinate conference room(s) schedules; ensure room(s) are set up and ready for meetings
• Maintain office and lunchroom supply inventory; replenish as needed
• Must be able to work the hours of 10:30am to 6:30pm

Qualifications
• Prior receptionist experience strongly preferred
• Prior law firm experience preferred; experience as a legal secretary a plus

Candidates should email resume to lglorig@roberthadleyassociates.com.