Business Support Openings

Business Support Openings

BENEFITS COORDINATOR - COMP TO $70K

Our client is a major NY law firm that is expanding their Benefit's team. They are searching for a full-time Benefit's Coordinator with law firm experience. Candidates must have experience assisting with open enrollment, enrolling new hires into various benefit programs, ability to answer benefit questions from staff members and attorneys and much more.

REQUIREMENTS
Bachelor’s Degree
2-4 years of law firm benefits experience
Law firm experience
MSOffice
Outlook

For confidential review of your resume, please send resume to dburo@roberthadleyassociates.com

RECEPTIONIST –ADMINISTRATIVE ASSISTANT - $45,000 DOE
Immediate Hire – MIDTOWN LAW FIRM
Hours: 9:00 a.m. -5:00 p.m.

DESCRIPTION: Our client, a well –respected law firm needs to hire an experienced Receptionist. Will be responsible for opening the office, answering and directing telephone calls, handling daily FedEx and UPS deliveries, and greeting and assisting guests. There will also be administrative duties such as keeping employee time sheets, notifying the Office Manager of staff count, opening and stamping mail for review by Litigation Department and assisting them in data entry and setting phones to night mode after 5:00 p.m. Ideal candidate will have previous receptionist and administrative assistant experience. Our client offers Oxford Medical, 401K, and TransitChek.

REQUIREMENTS:
Previous experience in office administration
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills
MUST be Punctual and be able to START work at 9:00 a.m.

This is a permanent Receptionist position that will pay up to $45,000 depending on experience. There will also be administrative duties to perform. Being pleasant, organized and punctual are the main qualities needed. Please send resumes to: DHOROWITZ@ROBERTHADLEYASSOCIATES.COM

Billing Coordinator - Midtown, NYC

TEMP TO PERM

Immediate hire- To $60K DOE

DESCRIPTION: A boutique law firm that specializes in Real Estate and Corporate work is seeking a Billing Coordinator to join it's team. Must have at least 3+ years of billing exp. and the ability to process over 300 bills per month. Experience with LexisNexis Juris and QuickBooks a plus. Also Spanish is a plus!

RESPONSIBILITIES:

• Prepare system bills for certain clients which includes printing draft statements, transferring time, revising figures, executing text corrections, write-offs, and producing additional schedules as requested by client guidelines.
• Obtain back-up documentation required by client, such as copies of expense reports, third party bills, etc.
• Review detailed billing reports.
• Record changes in the financial system to relieve proper time and disbursement amounts, i.e. transfers, write-offs, etc.
• Verify that amounts to be recorded as billed are identical to amounts on the client statement.
• Review new and updated billing instructions from clients and ensure that adherence to the guidelines.
• Contact partner or secretary for clarification on unusual requests as needed.
• Respond to inquiries from firm personnel.
• Set up and maintain client billing summary spreadsheets.
• Track accounts receivables and coordinate collection efforts with partner(s) of delinquent accounts; coordinate collection efforts with partner and/or finance.
• Track matter budgets and ensure that billings are within the appropriate budget constraints.
• Respond to requests for ad hoc special projects.

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.

LEGAL ASSISTANT- PERSONAL INJURY- $50,000 DOE
Immediate Hire – SOUTH BRONX LAW FIRM
Hours: 9:00 a.m. – 5:00 p.m.

DESCRIPTION: Our client, a boutique firm with a South Bronx location needs to hire an experienced Personal Injury Legal Assistant. Candidate must have four years of experience – preferably in Plaintiff Personal Injury Law. They must be Spanish bilingual and have great communication skills. They will be handling intake calls and preparing necessary paperwork for new clients. They will also be responsible for scheduling appointments and coordinating the firm’s mobile offices – arranging for drivers and attorneys and clients. They must be detail oriented and reliable. Will be one of two legal Assistants working with four attorneys. Our client offers Health Insurance (employee pays 40% of cost), 401k plan, and Pre –Tax benefits.

REQUIREMENTS:

Spanish Bilingual
Four years of Personal Injury Law experience
Client Intake experience
Heavy coordination and scheduling skills
Detail oriented

For Immediate consideration, please send resume to dhorowitz@roberthadleyassociates.com for confidential review.

Billing Coordinator - Midtown, NYC
TEMP TO PERM
Immediate hire- To $60K DOE

DESCRIPTION: A boutique law firm that specializes in Real Estate and Corporate work is seeking a Billing Coordinator to join it's team. Must have at least 3+ years of billing exp. and the ability to process over 300 bills per month. Experience with LexisNexis Juris and QuickBooks a plus. Also Spanish is a plus!

RESPONSIBILITIES:

• Prepare system bills for certain clients which includes printing draft statements, transferring time, revising figures, executing text corrections, write-offs, and producing additional schedules as requested by client guidelines.
• Obtain back-up documentation required by client, such as copies of expense reports, third party bills, etc.
• Review detailed billing reports.
• Record changes in the financial system to relieve proper time and disbursement amounts, i.e. transfers, write-offs, etc.
• Verify that amounts to be recorded as billed are identical to amounts on the client statement.
• Review new and updated billing instructions from clients and ensure that adherence to the guidelines.
• Contact partner or secretary for clarification on unusual requests as needed.
• Respond to inquiries from firm personnel.
• Set up and maintain client billing summary spreadsheets.
• Track accounts receivables and coordinate collection efforts with partner(s) of delinquent accounts; coordinate collection efforts with partner and/or finance.
• Track matter budgets and ensure that billings are within the appropriate budget constraints.
• Respond to requests for ad hoc special projects.

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.