Legal Secretary/Admin Openings

Billing Coordinator - Midtown, NYC

TEMP TO PERM

Immediate hire- To $60K DOE

DESCRIPTION: A boutique law firm that specializes in Real Estate and Corporate work is seeking a Billing Coordinator to join it's team. Must have at least 3+ years of billing exp. and the ability to process over 300 bills per month. Experience with LexisNexis Juris and QuickBooks a plus. Also Spanish is a plus!

RESPONSIBILITIES:

• Prepare system bills for certain clients which includes printing draft statements, transferring time, revising figures, executing text corrections, write-offs, and producing additional schedules as requested by client guidelines.
• Obtain back-up documentation required by client, such as copies of expense reports, third party bills, etc.
• Review detailed billing reports.
• Record changes in the financial system to relieve proper time and disbursement amounts, i.e. transfers, write-offs, etc.
• Verify that amounts to be recorded as billed are identical to amounts on the client statement.
• Review new and updated billing instructions from clients and ensure that adherence to the guidelines.
• Contact partner or secretary for clarification on unusual requests as needed.
• Respond to inquiries from firm personnel.
• Set up and maintain client billing summary spreadsheets.
• Track accounts receivables and coordinate collection efforts with partner(s) of delinquent accounts; coordinate collection efforts with partner and/or finance.
• Track matter budgets and ensure that billings are within the appropriate budget constraints.
• Respond to requests for ad hoc special projects.

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.

Legal Floater Secretary - $40K
Midtown, New York

Our global law firm with over 350 attorneys in the New York office is adding to staff based on client growth. Our client needs to hire a floater to work as part of their expanding secretarial team. Candidates must have a Bachelor’s Degree and a GPA of not less than 3.0 along with good technical skills and 3 months of law firm experience. Candidate with appropriate internship experience would also be considered.

REQUIREMENTS

Bachelor’s Degree
GPA of 3.0 or better
MSW Skills
Good Organizational Skills
Law Firm Experience a+

If you would like to learn more about this position, please send your resume in absolute confidence to dburo@roberthadleyassociates.com

PATENT DOCKET CLERK – Tarrytown
Immediate hire- Pharmaceutical firm- To $75K DOE, Plus Bonus and Stock Options
Will Provide FREE SHUTTLE BUSES from the TRAIN STATION
Great Benefit Package!

DESCRIPTION: A Pharmaceutical firm is looking for a Patent Docket Clerk with 5+ years of U.S. and foreign patent docketing experience either in a law firm or an in-house patent department. Must be dependable and reliable and able to handle a large patent portfolio and work in a fast-paced environment. In addition, must have experience using a docketing software system and strong analytical as well as organizational skills. Must have excellent communication and technology skills coupled with strong interpersonal and communication skills. All candidates must have prior patent docketing to be considered for the position.

RESPONSIBILITIES:
• Responsible for docketing a substantial patent portfolio
• Process incoming communication from the USPTO and WIPO
• Familiar with Anaqua IP Management system and/or a similar docketing software
• Communication with USPTO, Foreign Agents, and Attorneys etc.
• Assist with ad hoc projects as needed

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.

LEGAL SECRETARY –LITIGATION - $80K
LEGAL SECRETARY- CORPORATE - $80K
IMMEDIATE HIRES - NYC

DESCRIPTION:

Our client, an international law firm, needs to hire 2 Superstar Legal Secretaries. One is to work in the Corporate Department and one is for the Litigation Department. They will work in “secretarial teams’ that support 1-2 partners and 8-9 Associates and paralegals. They should have 5-10 years of solid secretarial experience with a minimum of 3 years concentration in Corporate or Litigation. They will be providing a high level of client services – assisting with document production, making travel arrangements and preparing itineraries, processing new intake and expense reports, doing time entry, answering phones, faxing and e-mailing and more. They must be proficient in MSWord, Excel, and PowerPoint and type 60wpm.

REQUIREMENTS;
Legal Secretary experience (5-10 yrs)
Specific Litigation or Corporate experience (3 yrs)
Bachelor’s Degree preferred
Great MSWord, Excel, and PowerPoint skills
Typing of 60 wpm
Refined, Poised, and Perfect!

Experienced Legal Secretaries should send their resumes to: dhorowitz@roberthadleyassociates.com for confidential review.

Legal Assistant – Entry Level

New York – Comp to $47k DOE
2018 College Grads Welcome to Apply

DESCRIPTION:


Our client is a well-known international IP firm. They need to hire an additional Legal Assistant to support one of their busiest associates. Would consider a recent college grad. Candidate must have a Bachelor’s and a good GPA to be considered for the role. Candidate must have some experience which could be from an Internship. Candidate must have good technical skills including PowerPoint and Excel and be able to pass comprehensive software testing to get through to the interview round. You will be preparing documents and correspondence, answering phones, assisting with Trademark documents, etc. You will also be supporting the Director of Marketing and will be responding to RFP’s as well as be involved in all firm-wide projects and events. This is a spot that you can grow forward with.

REQUIREMENTS:

Bachelor’s Degree
Good GPA
Work or Internship Experience
Ability to work overtime when necessary
Great attention to detail
Microsoft Word
Excel and PowerPoint

If you would like to learn more about this position, please send your resume to: dburo@roberthadleyassociates.com for confidential review.