Legal Secretary/Admin Openings

Bankruptcy Legal Administrative Assistant to $45K DOE

Our Client a full-service law firm in Monmouth County, New Jersey is seeking an Administrative Assistant to support our Bankruptcy Creditors’ Rights Department.

Responsibilities:
• Prepare documents for filing including electronic filing with PACER, NJ E-Courts, NextChapter, etc.
• Prepare client correspondence
• Redline and review pleadings including Bankruptcy schedules and foreclosure filings
• Proofread documents for accuracy
• Administrative skills: maintain attorney calendar, time entry, answering phones, filing

REQUIREMENTS:
• 2 + years of law firm experience
• Strong Microsoft Office skills (heavy Outlook, Word and Excel)

Qualified candidate should be able to work independently and with minimal supervision and be able to handle a fast-paced work environment, respond quickly to assignments and adjust to shifting priorities of work. Firm offers a complete benefits package.

Candidates should email resume to smartin@roberthadleyassociates.com

Litigation Legal Assistant to $45K DOE

Our Client a national law firm with offices located in Jersey City, NJ is looking for a Litigation Legal Assistant to join their team. Ideal candidate should have a minimum of 6 months of experience working in a law firm.

Responsibilities include: e-filing for both NJ and NY Courts, preparation of legal pleadings, answering phones, maintaining the attorneys' calendar and more. Candidates must possess a desire to learn and be a team player. This is a great opportunity for someone to grow their litigation knowledge and skills in a busy but friendly law office.

Requirements
• At least 6 months of law firm experience
• Ability to E-File for both NY and NJ
• Strong communication skills
• Proficients in MS Office Suite
• BA/BS preferred but not required

Candidates should email resume to smartin@roberthadleyassociates.com

LEGAL SECRETARY – LITIGATION - $55,000

DESCRIPTION:

Our client, a mid–town law firm, needs an experienced Litigation Legal Secretary to work in their Consumer Litigation Department. They are looking for 3+ years of solid Litigation experience. The Secretary will primarily support the Managing Partner and two other attorneys. They will be trained in the Consumer Litigation area and need to be a fast learner. Candidates must be familiar with Tables of Authority, Tables of Content, and E-Filing, and Excel. Must be able to provide support at all stages of a case –from preparation to Trial and after. Also will need to communicate with the Courts regarding case status, upcoming trial dates and more. The candidate needs to be able to manage calendar dates, e-court notifications, and e-filing documents in state and federal courts. Assistance with compiling exhibits in support of motions ,discovery, and correspondence is also expected.

REQUIREMENTS:

Litigation Legal Secretary experience
3+ years of solid litigation experience
Ability to prepare TOAs and TOCs
E-Filing in state and federal Courts
Familiar with technology related to timekeeping, billing, and document production
Able to upload documents into client applications
Detail – focused and proofreading

Experienced Legal Secretaries should send their resumes to: dhorowitz@roberthadleyassociates.com

LEGAL SECRETARIES – LITIGATION- $60,000
Hours: 9:00 a.m. – 5:00 p.m.

DESCRIPTION

Our client, a mid-town law firm needs to hire two Legal Secretaries. One will work in their Litigation Department and support a Trial Attorney and possibly an Associate. Solid litigation experience is required. You will file motions, briefs, memorandums, pleadings at various courts. Must know electronic filing and also State Court filing requirements. Other position will support four Attorneys in their Maritime Department. This spot requires that you know both State and Federal Court filings and procedures. Both positions need excellent secretarial skills and proficiency in Microsoft Word programs of Word, Excel, PowerPoint, and Outlook. Knowledge of Tables of Content/ Tables of Authority a plus. Candidate must be flexible to occasionally cover Reception. Our client offers a range of benefits including Oxford Medical, 401K, and TransitCheks.

REQUIREMENTS;
Legal Secretary experience working in a law firm
Litigation experience
Transcribing and editing pleadings, briefs, memorandum, technical papers, letters to various parties and memos
Electronic filing
State and Federal Court filing procedures
Proficient in MSWord, Excel, PowerPoint, and Outlook
Maintaining and organizing case files

Experienced Legal Secretaries should send their resumes to: dhorowitz@roberthadleyassociates.com for confidential review.

Long Term Temporary Administrative Assistant - Financial Services 3+ Years experience 
Immediate Hire - Midtown- 6 months to 1 year assignment

DESCRIPTION: Our client, a well-known midtown hedge fund, is currently recruiting for a junior administrative assistant. Must be able to multi-task, and be a team player committed to providing a high level of client service and accurate and professional work product. Excel skills required! BA from a top school with a top GPA with excellent communication and MS skills!

RESPONSIBILITIES:.
Review offering-related material, input transactions in offering system and answer investor inquiries
Review compliance materials
Arranging meetings, scheduling appointments, and managing Executives’ calendars
Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and calls
Sending statements and tax documents to Partners
Handle extensive travel arrangements - understanding priorities and be proactively in including flight, hotel and car service as needed
3+ years of administrative assistant/executive assistant experience
Experience from a financial services company preferred
Strong technical skills: Proficient in Microsoft Office, including Outlook, PowerPoint and Excel; EXCEL A MUST!
Meticulous attention to detail, high level of discretion
BA, top school and top GPA
Available for a 1 year assignment

CONTACT: Amanda Weintraub aweintraub@roberthadleyassociates.com

Executive Assistant

Administrative Assistant
Comp $70,000 - $120,000 DOE

New York Private Equity firm needs to hire an Executive Assistant and Administrative Assistant. Both positions are available due to business growth and volume. Our client is conveniently located in Midtown and accessible to multiple modes of transportation. Candidates responding to this post must have the following:
Stable Professional Work History
Investment Banking or Finance Experience
Concur Software
Sales Force Software
College Degree
2+ Solid Years of EA or Admin experience
Our client pays for full medical coverage, including family coverage in addition to many other benefits.
Hours: 9:00 a.m. to 5:00 p.m.
Great Life/Work Balance
Generous Year End Bonus
Potential candidates must have experience making frequent travel arrangement for domestic and international travel along with reservations for luncheons, dinners, conferences and Board Meetings.
Candidates must be extremely articulate.

If you would like to learn more about either position, please send your resume in absolute confidence to: dburo@roberthadleyassociates.com