Legal Secretary/Admin Openings

Legal Secretary/Admin Openings

Patent Litigation Secretary
Midtown Law Firm
Immediate Hire- To $85K DOE

Our client, located in Midtown, NYC is seeking a Patent Litigation- Secretary. If you have 5+ years of previous patent administrative experience coupled with strong communication and organizational skills, then this is the right opportunity for you! You must have experience with ITC filings as well state and federal court filings, maintaining and organizing physical and electronic files, and the ability to manage multiple Attorneys. You must also be flexible and know how to prioritize.

Responsibilities:
• Manage attorney calendars and client contact database, schedules and coordinate calls, meetings and travel arrangements
• Submit billable hours in a timely manner
• Prepare, proofread, revise, distribute and print legal documents/agreements
• Assist with ITC filings as well as state and federal court filings• Other projects as assignedRequirements
• 5+ years of patent legal support experience
• College graduate preferred
• Strong MS Office Skills
• Excellent writing and oral communication skills
• Attention to detail
• Strong organizational and time management skills

Qualified candidates should email resume and salary requirements to lglorig@roberthadleyassociates.com.

Bankruptcy Legal Administrative Assistant to $45K DOE

Our Client a full-service law firm in Monmouth County, New Jersey is seeking an Administrative Assistant to support our Bankruptcy Creditors’ Rights Department.

Responsibilities:
• Prepare documents for filing including electronic filing with PACER, NJ E-Courts, NextChapter, etc.
• Prepare client correspondence
• Redline and review pleadings including Bankruptcy schedules and foreclosure filings
• Proofread documents for accuracy
• Administrative skills: maintain attorney calendar, time entry, answering phones, filing

REQUIREMENTS:
• 2 + years of law firm experience
• Strong Microsoft Office skills (heavy Outlook, Word and Excel)

Qualified candidate should be able to work independently and with minimal supervision and be able to handle a fast-paced work environment, respond quickly to assignments and adjust to shifting priorities of work. Firm offers a complete benefits package.

Candidates should email resume to smartin@roberthadleyassociates.com

Litigation Legal Assistant to $45K DOE

Our Client a national law firm with offices located in Jersey City, NJ is looking for a Litigation Legal Assistant to join their team. Ideal candidate should have a minimum of 6 months of experience working in a law firm.

Responsibilities include: e-filing for both NJ and NY Courts, preparation of legal pleadings, answering phones, maintaining the attorneys' calendar and more. Candidates must possess a desire to learn and be a team player. This is a great opportunity for someone to grow their litigation knowledge and skills in a busy but friendly law office.

Requirements
• At least 6 months of law firm experience
• Ability to E-File for both NY and NJ
• Strong communication skills
• Proficients in MS Office Suite
• BA/BS preferred but not required

Candidates should email resume to smartin@roberthadleyassociates.com

Executive Assistant

Administrative Assistant
Comp $70,000 - $120,000 DOE

New York Private Equity firm needs to hire an Executive Assistant and Administrative Assistant. Both positions are available due to business growth and volume. Our client is conveniently located in Midtown and accessible to multiple modes of transportation. Candidates responding to this post must have the following:
Stable Professional Work History
Investment Banking or Finance Experience
Concur Software
Sales Force Software
College Degree
2+ Solid Years of EA or Admin experience
Our client pays for full medical coverage, including family coverage in addition to many other benefits.
Hours: 9:00 a.m. to 5:00 p.m.
Great Life/Work Balance
Generous Year End Bonus
Potential candidates must have experience making frequent travel arrangement for domestic and international travel along with reservations for luncheons, dinners, conferences and Board Meetings.
Candidates must be extremely articulate.

If you would like to learn more about either position, please send your resume in absolute confidence to: dburo@roberthadleyassociates.com