Legal Secretary/Admin Openings

Executive Legal Assistant
Immediate Hire- To $60K DOE

Our client an Entertainment law firm located in Midtown in NYC is seeking a Legal Executive Assistant. Candidates should have 2+ years previous law firm experience and strong computer skills. This position provides support to at least four attorneys. Candidates should have the ability to prepare and revise corporate contracts. Experience in handling busy attorney calendars and handling travel arrangements is a must. Candidates should possess strong computer skills including MS Word and Excel, ability to enter attorneys time, and knowledge of legal billing systems. Great Benefits…. Must be a team player!!!

Requirements

• 2 + years Law Firm Experience
• Strong Computer Skills
• Experience working in Corporate/contract work
• Experience working with a legal billing system
• Must be a team player

Qualified candidates should email resume to lglorig@roberthadleyassociates.com.

Legal Floater Secretary - $40K
Midtown, New York

Our global law firm with over 350 attorneys in the New York office is adding to staff based on client growth. Our client needs to hire a floater to work as part of their expanding secretarial team. Candidates must have a Bachelor’s Degree and a GPA of not less than 3.0 along with good technical skills and 3 months of law firm experience. Candidate with appropriate internship experience would also be considered.

REQUIREMENTS

Bachelor’s Degree
GPA of 3.0 or better
MSW Skills
Good Organizational Skills
Law Firm Experience a+

If you would like to learn more about this position, please send your resume in absolute confidence to dburo@roberthadleyassociates.com

PATENT DOCKET CLERK – Tarrytown
Immediate hire- Pharmaceutical firm- To $75K DOE, Plus Bonus and Stock Options
Will Provide FREE SHUTTLE BUSES from the TRAIN STATION
Great Benefit Package!

DESCRIPTION: A Pharmaceutical firm is looking for a Patent Docket Clerk with 5+ years of U.S. and foreign patent docketing experience either in a law firm or an in-house patent department. Must be dependable and reliable and able to handle a large patent portfolio and work in a fast-paced environment. In addition, must have experience using a docketing software system and strong analytical as well as organizational skills. Must have excellent communication and technology skills coupled with strong interpersonal and communication skills. All candidates must have prior patent docketing to be considered for the position.

RESPONSIBILITIES:
• Responsible for docketing a substantial patent portfolio
• Process incoming communication from the USPTO and WIPO
• Familiar with Anaqua IP Management system and/or a similar docketing software
• Communication with USPTO, Foreign Agents, and Attorneys etc.
• Assist with ad hoc projects as needed

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.

LEGAL SECRETARY –LITIGATION - $80K
LEGAL SECRETARY- CORPORATE - $80K
IMMEDIATE HIRES - NYC

DESCRIPTION:

Our client, an international law firm, needs to hire 2 Superstar Legal Secretaries. One is to work in the Corporate Department and one is for the Litigation Department. They will work in “secretarial teams’ that support 1-2 partners and 8-9 Associates and paralegals. They should have 5-10 years of solid secretarial experience with a minimum of 3 years concentration in Corporate or Litigation. They will be providing a high level of client services – assisting with document production, making travel arrangements and preparing itineraries, processing new intake and expense reports, doing time entry, answering phones, faxing and e-mailing and more. They must be proficient in MSWord, Excel, and PowerPoint and type 60wpm.

REQUIREMENTS;
Legal Secretary experience (5-10 yrs)
Specific Litigation or Corporate experience (3 yrs)
Bachelor’s Degree preferred
Great MSWord, Excel, and PowerPoint skills
Typing of 60 wpm
Refined, Poised, and Perfect!

Experienced Legal Secretaries should send their resumes to: dhorowitz@roberthadleyassociates.com for confidential review.

Real Estate Legal Assistant – to $65K

Our client an international law firm seeks experienced Legal Assistant for its Basking Ridge , NJ office. Ideal candidate should have a minimum of 5 years experience in performing residential and commercial real estate closings, knowledge of transaction and commercial law including business formation, mergers and acquisitions. The position will be supporting 2 partners and an associate. Applicant must be able to transcribe dictation, be well-organized and multi-task. A necessary skill is the ability to work under pressure both individually and within a team framework. Must be polished, professional, and be able to work in a fast-paced environment. Additionally, position requires strong administrative skills along with proficiency in Microsoft Office including Microsoft Outlook. Knowledge of Filesite, Elite and Time Matters is a plus.
Requirements
• 5 plus years experience in commercial/residential real estate
• Ability to perform real estate closings
• knowledge of corporate law a plus
• Strong communications skills
• Strong administrative skills including proficiency in Microsoft Office, Filesite, Elite and Time Matters

Interested candidates should email resume to smartin@roberthadleyassociates.com

Midtown Law Firm, NYC
Legal Administrative Assistant -Immediate hire- 52K DOE
Nice Benefit Package!

A Midtown law firm in New York City is seeking an experienced Legal Administrative Assistant with 2-5 years of experience to work with Great attorneys in a high-quality and collaborative environment. If you are not looking to go to law school and want to find a nice stable position where you can grow and take on more responsibilities, then this is the right positon for you! Must have legal experience to be considered. Also must have a Bachelor’s degree, as well as superior communication and organizational skills. Must be proficient in MS Office and will be tested. If you have billing experience that would be a plus too.

RESPONSIBILITIES:
• Assist with firm administration, including client billing, marketing, reception, office maintenance, and other matters as needed;
• Proof read, prepare and revise agreements;
• Interface with firm clients and manage client communications;
• Schedule and coordinate calls, meetings and travel arrangements;
• Assist with social media presence and with the coordination of in-office events and meetings.

Please email your resume in confidence to lglorig@roberthadleyassociates.com with salary expectations.

Top Law Firm - Midtown, NYC
Litigation Legal Secretary-Immediate hire- $98K DOE
Great Benefit Package!


Our client a Midtown law firm is seeking a Patent Litigation Legal Secretary. All Candidates should have 5+ years of patent litigation experience, E-filing and understanding of court rules, and strong MS Word skills. Firm offers a very pleasant working environment, great benefits, and excellent salary.

Requirements * All qualified candidates will be tested in MS Office.
5+ years of litigation support in a professional services environment
Patent litigation experience a plus
Proficiency in Microsoft Office 2013 (Word, PowerPoint, Outlook & Excel), Adobe Acrobat and Best Authority)
Solid understanding of court rules, procedures and calendaring; experience filing in state courts a plus
Ability to independently eFile documents in accordance with the Court's rules
Strong verbal and written communication skills
Ability to work under pressure, be self-reliant and prioritize workload
Must be organized, detail oriented, possess excellent interpersonal skills and be able to work in a team environment
Excellent word processing and formatting skills using Word 2013
70+ wpm typing speed

Contact: lglorig@roberthadleyassociates.com

Legal Assistant – Entry Level
New York – Comp to $47k DOE
2018 College Grads Welcome to Apply

DESCRIPTION:


Our client is a well-known international IP firm. They need to hire an additional Legal Assistant to support one of their busiest associates. Would consider a recent college grad. Candidate must have a Bachelor’s and a good GPA to be considered for the role. Candidate must have some experience which could be from an Internship. Candidate must have good technical skills including PowerPoint and Excel and be able to pass comprehensive software testing to get through to the interview round. You will be preparing documents and correspondence, answering phones, assisting with Trademark documents, etc. You will also be supporting the Director of Marketing and will be responding to RFP’s as well as be involved in all firm-wide projects and events. This is a spot that you can grow forward with.

REQUIREMENTS:

Bachelor’s Degree
Good GPA
Work or Internship Experience
Ability to work overtime when necessary
Great attention to detail
Microsoft Word
Excel and PowerPoint

If you would like to learn more about this position, please send your resume to: dburo@roberthadleyassociates.com for confidential review.

 

Legal Secretary-Medical Malpractice Defense- Bedminster NJ

Our client a regional law firm with offices in NJ, PA, and NY has an immediate need for a legal secretary with medical malpractice defense experience.
Qualified candidate must possess at least two to four years’ experience in litigation law with some medical malpractice defense a big plus. In addition, strong communication and interpersonal skills are required. The position will support a partner and associates in a congenial working environment. Proficiency in Microsoft Office Suite is also required. Two years or more of post high school education preferred.

Requirements:
• 2+ years litigation experience in a law firm
• Medical malpractice experience a big plus
• Strong communication skills
• Proficiency in Microsoft Office Suite
Interested candidates should email resume to smartin@roberthadleyassociates.com

RECEPTIONIST/ADMINISTRATIVE ASSISTANT/EBT CLERK
Immediate Hire - DOWNTOWN LAW FIRM
Hours: 9:00 am – 5:00 pm

DESCRIPTION: Our client, a well –respected boutique Plaintiff Personal Injury law firm located Downtown, needs to hire an experienced Receptionist/Administrative Assistant. Candidate must be Spanish bi-lingual, poised, and extremely organized. The ideal candidate will meet and greet clients, answer phones, schedule depositions and physical examinations, keep a firm diary of Court appearances, send correspondence to clients to remind them of upcoming depositions and confirm them. They will also order supplies for the firm and keep record of Accounts Payables and pick up mail from the Post Office across the street. Must be a team player. This position is replacing the current Receptionist who is retiring after 25 years. Candidate must know MSWord Outlook. Our client offers a wide range of benefits.

REQUIREMENTS:
Receptionist experience
Spanish bi-lingual skills
MSWord skills
Team Player
Highly Organized
Highly Articulate
Great Presentation
Law Firm experience preferred

This is a permanent position that will pay up to $54,000K. Please send resumes to: dhorowitz@roberthadlyassociates.com for confidential review.