Legal Secretary/Admin Openings

LEGAL SECRETARY – LITIGATION - $55,000

DESCRIPTION:

Our client, a mid–town law firm, needs an experienced Litigation Legal Secretary to work in their Consumer Litigation Department. They are looking for 3-5 years of solid Litigation experience. The Secretary will primarily support the Managing Partner and two other attorneys. They will be trained in the Consumer Litigation area and need to be a fast learner. Candidates must be familiar with Tables of Authority, Tables of Content, and E-Filing, and Excel. Must be able to provide support at all stages of a case –from preparation to Trial and after. Also will need to communicate with the Courts regarding case status, upcoming trial dates and more. The candidate needs to be able to manage calendar dates, e-court notifications, and e-filing documents in state and federal courts. Assistance with compiling exhibits in support of motions ,discovery, and correspondence is also expected.

REQUIREMENTS:

Litigation Legal Secretary experience
3-5 years of solid litigation experience
Ability to prepare TOAs and TOCs
E-Filing in state and federal Courts
Familiar with technology related to timekeeping, billing, and document production
Able to upload documents into client applications
Detail – focused and proofreading

Experienced Legal Secretaries should send their resumes to: dhorowitz@roberthadleyassociates.com

LEGAL SECRETARIES – LITIGATION- $60,000
Hours: 9:00 a.m. – 5:00 p.m.

DESCRIPTION

Our client, a mid-town law firm needs to hire two Legal Secretaries. One will work in their Litigation Department and support a Trial Attorney and possibly an Associate. Solid litigation experience is required. You will file motions, briefs, memorandums, pleadings at various courts. Must know electronic filing and also State Court filing requirements. Other position will support four Attorneys in their Maritime Department. This spot requires that you know both State and Federal Court filings and procedures. Both positions need excellent secretarial skills and proficiency in Microsoft Word programs of Word, Excel, PowerPoint, and Outlook. Knowledge of Tables of Content/ Tables of Authority a plus. Candidate must be flexible to occasionally cover Reception. Our client offers a range of benefits including Oxford Medical, 401K, and TransitCheks.

REQUIREMENTS;
Legal Secretary experience working in a law firm
Litigation experience
Transcribing and editing pleadings, briefs, memorandum, technical papers, letters to various parties and memos
Electronic filing
State and Federal Court filing procedures
Proficient in MSWord, Excel, PowerPoint, and Outlook
Maintaining and organizing case files

Experienced Legal Secretaries should send their resumes to: dhorowitz@roberthadleyassociates.com for confidential review.

Long Term Temporary Administrative Assistant - Financial Services 3 Years experience maximum!
Immediate Hire - Midtown- 6 months to 1 year assignment

DESCRIPTION: Our client, a well-known midtown hedge fund, is currently recruiting for a junior administrative assistant. Must be able to multi-task, and be a team player committed to providing a high level of client service and accurate and professional work product. Excel skills required! BA from a top school with a top GPA with excellent communication and MS skills!

RESPONSIBILITIES:.
Review offering-related material, input transactions in offering system and answer investor inquiries
Review compliance materials
Arranging meetings, scheduling appointments, and managing Executives’ calendars
Read, prioritize, route and follow up on incoming communication, e.g., faxes, emails and calls
Sending statements and tax documents to Partners
Handle extensive travel arrangements - understanding priorities and be proactively in including flight, hotel and car service as needed
3 years max of administrative assistant/executive assistant experience
Experience from a financial services company preferred
Strong technical skills: Proficient in Microsoft Office, including Outlook, PowerPoint and Excel; EXCEL A MUST!
Meticulous attention to detail, high level of discretion
BA, top school and top GPA
Available for a 1 year assignment

CONTACT: Amanda Weintraub aweintraub@roberthadleyassociates.com

Commercial Real Estate Legal Secretary – Salary DOE
Midtown Manhattan

Robert Hadley Associates is currently recruiting for a Senior Real Estate Legal Secretary to support a busy Real Estate Partner at a large, full practice law firm's midtown Manhattan office. Must have commercial experience from a large or mid sized law firm and a keen attention to detail. Candidate identified will be a multi-tasker with excellent technical skills (word, typing, styles) and a few years minimum of real estate secretarial experience. Available for immediate hire!

Requirements / Responsibilities:
• Knowledge of commercial real estate matters from inception through to closing and post closing
• Draft and review commercial lease agreements, loan documentation, closing documents and prepare closing binders
• Maintain attorney calendar and keep abreast of closing deadlines and court dates
• Screen attorney calls and emails as needed, relay messages in a timely fashion
• Arrange attorney travel arrangements
• Assist with billings and prepare expense reports
• Exceptional technical skills required including Word, Excel, PowerPoint, Outlook and typing
• Available for overtime as needed
Salary: DOE

Contact: Amanda Weintraub at aweintraub@roberthadleyassociates.com

MID- LEVEL LEGAL ASSISTANT – CORPORATE- $60,000 DOE
Immediate Hire DOWNTOWN LAW

DESCRIPTION: Our client, a Wall Street Law Firm is seeking a mid- level Legal Assistant with 3+ years of experience for its Investment Management Group to start immediately. The individual in this position will participate as a team member and be responsible for supporting the firms attorneys and clients on a range of compliance and regulatory matters. The ideal candidate will have strong analytical and organizational skills. Edgar experience is essential. They will manage federal and state compliance work relating to blue sky filings, entity formation and dissolution processes, in addition to fulfilling tax requirements. They will assist clients and legal staff with EDGAR filings and SEC policies. They will assist in the quarterly billing processes, including review and preparation of invoices. They will work with attorneys and clients to ensure annual and recurring deadlines are met in a timely fashion.

REQUIREMENTS:
Minimum of three plus years of experience as a corporate paralegal
Bachelor’s degree and /or a Paralegal Certificate required
Proficiency with Microsoft products and EDGAR filings

This is a permanent position for a Corporate Paralegal with 3 or more years of experience working with EDGAR and SEC filings. The paralegal will be part of a team of about 8 other paralegals in a very busy Investment Management Department of 35 attorneys. This position will pay $60,000 or more DOE.

Please send resumes to dhorowitz@roberthadleyassociates.com

PART-TIME LEGAL ADMINISTRATIVE ASSISTANT – Up to $40,000 Annually DOE

JOB DESCRIPTION:

Our global law firm client is hiring a "PART-TIME" Legal Assistant to work 15-20 hours per week in their Midtown, NY satellite office. This is an ideal position for someone with 1-3 years of experience who would like a part-time position. Firm is flexible with work schedule to accommodate a school schedule. Candidates must have some law firm experience and be reliable and technically skilled. Responsibilities will include answering phones, preparing travel arrangements, calendar management, preparing FedEx, etc.

If you are currently attending college or law school and have the skills above, please feel free to send your resume for confidential review to: dburo@roberthadleyassociates.com

Employees will be entitled to receive pro-rated portions of PTO and firm benefits.

LEGAL SECRETARY – LITIGATION
Comp to $70,000 DOE

Legal Secretary needed to work for mid-sized law firm very conveniently located in Midtown Manhattan. Our client needs to hire a smart, technically skilled experienced legal secretary who can support their busy managing partner. The managing partner is also a very busy litigator, and, therefore, the responding candidates must be able to balance the demands of litigation work and administrative work for the law firm. Candidate must be able to keep confidential information confidential.

REQUIREMENTS:
Current work experience in a law firm working as a Legal Secretary or Legal Assistant
Litigation experience
MSW Office
Excellent communication skills

If you have the required qualifications and would like to explore this opportunity further, please respond by sending your resume to: dburo@roberthadleyassociates.com

Executive Assistant

Administrative Assistant
Comp $70,000 - $120,000 DOE

New York Private Equity firm needs to hire an Executive Assistant and Administrative Assistant. Both positions are available due to business growth and volume. Our client is conveniently located in Midtown and accessible to multiple modes of transportation. Candidates responding to this post must have the following:
Stable Professional Work History
Investment Banking or Finance Experience
Concur Software
Sales Force Software
College Degree
2+ Solid Years of EA or Admin experience
Our client pays for full medical coverage, including family coverage in addition to many other benefits.
Hours: 9:00 a.m. to 5:00 p.m.
Great Life/Work Balance
Generous Year End Bonus
Potential candidates must have experience making frequent travel arrangement for domestic and international travel along with reservations for luncheons, dinners, conferences and Board Meetings.
Candidates must be extremely articulate and be able to pass a deep background check.

If you would like to learn more about either position, please send your resume in absolute confidence to: dburo@roberthadleyassociates.com