Legal Secretary/Admin Openings

Legal Assistant – Entry Level
New York – Comp to $47k DOE
2018 College Grads Welcome to Apply

DESCRIPTION:


Our client is a well-known international IP firm. They need to hire an additional Legal Assistant to support one of their busiest associates. Would consider a recent college grad. Candidate must have a Bachelor’s and a good GPA to be considered for the role. Candidate must have some experience which could be from an Internship. Candidate must have good technical skills including PowerPoint and Excel and be able to pass comprehensive software testing to get through to the interview round. You will be preparing documents and correspondence, answering phones, assisting with Trademark documents, etc. You will also be supporting the Director of Marketing and will be responding to RFP’s as well as be involved in all firm-wide projects and events. This is a spot that you can grow forward with.

REQUIREMENTS:

Bachelor’s Degree
Good GPA
Work or Internship Experience
Ability to work overtime when necessary
Great attention to detail
Microsoft Word
Excel and PowerPoint

If you would like to learn more about this position, please send your resume to: dburo@roberthadleyassociates.com for confidential review.

 

Legal Secretary-Medical Malpractice Defense- Bedminster NJ

Our client a regional law firm with offices in NJ, PA, and NY has an immediate need for a legal secretary with medical malpractice defense experience.
Qualified candidate must possess at least two to four years’ experience in litigation law with some medical malpractice defense a big plus. In addition, strong communication and interpersonal skills are required. The position will support a partner and associates in a congenial working environment. Proficiency in Microsoft Office Suite is also required. Two years or more of post high school education preferred.

Requirements:
• 2+ years litigation experience in a law firm
• Medical malpractice experience a big plus
• Strong communication skills
• Proficiency in Microsoft Office Suite
Interested candidates should email resume to smartin@roberthadleyassociates.com

RECEPTIONIST/ADMINISTRATIVE ASSISTANT/EBT CLERK
Immediate Hire - DOWNTOWN LAW FIRM
Hours: 9:00 am – 5:00 pm

DESCRIPTION: Our client, a well –respected boutique Plaintiff Personal Injury law firm located Downtown, needs to hire an experienced Receptionist/Administrative Assistant. Candidate must be Spanish bi-lingual, poised, and extremely organized. The ideal candidate will meet and greet clients, answer phones, schedule depositions and physical examinations, keep a firm diary of Court appearances, send correspondence to clients to remind them of upcoming depositions and confirm them. They will also order supplies for the firm and keep record of Accounts Payables and pick up mail from the Post Office across the street. Must be a team player. This position is replacing the current Receptionist who is retiring after 25 years. Candidate must know MSWord Outlook. Our client offers a wide range of benefits.

REQUIREMENTS:
Receptionist experience
Spanish bi-lingual skills
MSWord skills
Team Player
Highly Organized
Highly Articulate
Great Presentation
Law Firm experience preferred

This is a permanent position that will pay up to $54,000K. Please send resumes to: dhorowitz@roberthadlyassociates.com for confidential review.

 

SENIOR LEGAL OPERATIONS ADMINISTRATOR $200K + DOE
New York, NY

Our GIANT GLOBAL CORPORATE CLIENT needs to hire a Sr. Legal Operational Administrator for a newly created role within their company. Potential candidates responding to this search MUST HAVE IN-HOUSE LEGAL OPERATIONS EXPERIENCE OR THEY WILL NOT BE CONSIDERED FOR THIS POSITION. Please do not submit your resume for this role unless you have that required piece of experience. This is a great opportunity for someone to take the next step in their administrative/operations legal career. This newly created position will support the General Counsel and manage a legal staff of 50 employees. They will be handling all administrative and operations functions as the legal team transitions from private practice into their new in-house role. Duties will include implementing the integration of the professional staff, managing support staff and other managers that support this team. Experience must include IT knowledge to evaluate and make recommendations to corporate to merge IT platforms including hardware, software, storage space, etc. Must be able to prepare annual operation plan, track day operations of the Legal Department, develop systems and processes for the department, manage continuing legal education, etc. Must have experience managing handling, records management, e-billing tools, litigation support functions etc. This is a diversified role. Potential candidates must have a demonstrated commitment to achieving high-performance results while upholding the highest ethical standards as this new role continues to be defined.

MUST HAVE

10 Years of In-House Legal Operations Experience
Bachelor’s Degree
3 Professional Business References
Ability to Pass Background Check
Exceptional Verbal & Written Communication Skills

If you meet the above requirements and would like to learn more about this position, send your resume in absolute confidence to: dburo@roberthadleyassociates.com for immediate and confidential review.

 

Litigation Legal Assistant to $85K DOE

Our client a regional law firm with offices in PA, NJ, and NY is seeking an experienced litigation legal assistant for its New York office. Candidates should have at least 3 years of defense litigation experience in a law firm environment. Position will be supporting a partner and associates. Candidates must be proficient in MS Office applications, have knowledge of ECFs, strong technical and communication skills. Firm offers terrific benefits and a pleasant work environment. Great time to make a move!!!
Requirements
• 3 + years of defense litigation experience
• Strong technical skills including: MS Office
• Knowledges of E-filing
• Team Player

Interested candidates should email resume to smartin@roberthadleyassociates.com

(2) LEGAL ASSISTANTS – LITIGATION –To - $58,000 DOE
Hours: 9:00 a.m. – 5:00 p.m.

DESCRIPTION:

Major Insurance Defense firm needs to hire two Paralegals to work in their Litigation Department. One will assist the Maritime Law Partner and help him with his many presentations. This Paralegal will need strong PowerPoint skills as well as Excel skills. They should both be tech savvy and know Drop Box. The more senior Paralegal will also assist the Office Manager with many administrative tasks. This Paralegal will be expected to file documents via ECF, prepare and service general Discovery Notices and Demands, process Authorizations, report to clients, organize, open and close files and more. Our client offers a range of benefits including Oxford Medical, 401K, TransitCheks, and much more. This is a great opportunity for someone to expand their litigation knowledge.

REQUIREMENTS:

Litigation Paralegal experience working in a law firm
Maritime experience a+
Good Excel and PowerPoint skills
E-filing
Drop Box
Bachelor’s Degree a+
Paralegal Certificate a+

Experienced Litigation Paralegals should send their resumes to: dhorowitz@Roberthadleyassociates.com for confidential review.

LEGAL SECRETARY – LITIGATION - $60,000
Hours: 9:00 a.m. – 5:00 p.m.

DESCRIPTION:

Our client, a well-respected mid-town law firm, needs to hire an experienced Litigation Legal Secretary to work in their Insurance Defense Department. Three years of solid Litigation experience is required – working knowledge of Insurance Defense is wanted. The secretary will primarily support an Trial Partner and an Associate in the Litigation Department and assist the Office Manager general administrative tasks. Candidates must be familiar with all litigation documents and procedures, opening and closing files, calling for Extensions of Time to Answer, sending out Stipulations, Bills of Particulars and discovery documents as well as Good Faith Letters. Candidates must know how to mark and generate TOAs and TOCs, correspondence, store client contacts into Outlook and more. Candidates must be flexible to cover Reception during receptionists lunch breaks on rotation if needed. Our client offers a range of benefits including Oxford Medical. 401K, TransitCheks, and much more.

REQUIREMENTS:
Legal Secretary experience working in a law firm
3 Years of Litigation Experience
Document production skills
Advanced MSW skills
Ability to prepare TOA’s and TOC’s
Bachelor’s Degree a+ but not required

Experienced Legal Secretaries should send their resumes to: dhorowitz@Roberthadleyassociates.com for confidential review.