Legal Secretary/Admin Openings

NO FAULT LITIGATION LEGAL SECRETARY - $40,000 DOE
Immediate Hire - Midtown

DESCRIPTION: Our client, a well-respected law firm, needs to hire an experienced Litigation Legal Secretary to work in their No –Fault Department. Two or more years of Litigation experience is required. No- Fault experience is a plus. Must also know E-Filing (ECF). The secretary will work in a “pool” and be trained to work on certain documents. Will do editing and proofreading of forms including Motions, Discovery, Demands and Responses, Orders to Show Cause, Notices of Entry, etc. Will also serve and file Motions, Briefs, and Pleadings. Should be familiar with various courts and court filing rules. Secretary will provide backup reception coverage as needed. Our client offers a range of benefits including Oxford medical, 401K, Transitchek, and more. Hours: 9:00 am- 5:00 pm

This is a permanent position paying up to $40,000. Please send resumes to: Dhorowitz@Roberthadleyassociates.com.

LEGAL SECRETARY- LITIGATION - $55,000 DOE
Immediate Hire MIDTOWN LAW FIRM
Hours: 9:00 am – 5:00 pm

DESCRIPTION: Our client, a well- respected law firm, needs to hire an experienced Litigation Legal Secretary to work in their Insurance Defense Department. Two to three years of L Litigation experience is required – Insurance Defense is a plus. The secretary will primarily support a Partner and two Associates in the Insurance Defense Department. Must know all litigation documents and procedures (pleadings affidavits etc) Will take dictation from a Dictaphone, format Attorney documents, handle correspondence, and have some client contact. May have light Receptionist duties during lunch breaks. Our client offers a range of benefits including Oxford medical, 401K, Transitchek, and more.

This is a permanent position paying up to $55,000. Please send resumes to: Dhorowitz@Roberthadleyassociates.com

LAW LIBRARIAN - $60K
Midtown Law Firm

DESCRIPTION:

Our major International Law Firm needs to hire a Law Librarian based on increased research demands. Candidates must have MLS
Prospective candidates will work closely with partners, associates and paralegals and will be responsible for maintaining and expanding the intranet portal, cataloging library collection and maintaining all on-line research. They will also conduct research and will manage the firm’s CLE program and work closely with partners.

REQUIREMENTS
2 Years of Law Firm Librarian Experience
Master’s Library Science
Experience Running CLE
Experience with Intranet Portal

If you would like to explore this role, please send your resume for CONFIDENTIAL REVIEW to: dburo@roberthadleyassociates.com

 

Junior Litigation Legal Secretary
Major Global Law Firm - $43,000

DESCRIPTION:

Major Global Law Firm needs to hire a Junior Litigation Legal Secretary. This is a great opportunity for a junior legal secretary to take the next step forward in their career. They offer a wonderful benefit package that comes with all of the bells & whistles that one would expect to be offered by a Global Law Firm. Candidates should not submit their resume for this position unless you meet the requirements below:

REQUIREMENTS:

3 Months to 2 Years of Law Firm Experience
Bachelor’s Degree with minimum of 3.0 GPA (College Transcript Requested)
MSW Office Suite
Typing of 45 WPM
Ability to prepare and format correspondence, memoranda and pleadings
3 Professional References

If you meet the criteria above and would like to be considered for this position, please send your resume to: dburo@roberthadleyassociates.com for confidential review.

 

FLOATER LITIGATION LEGAL SECRETARY
Immediate hire- Midtown Firm- To $60K DOE

DESCRIPTION:

A national midtown law firm is looking for a Litigation Legal Secretary who ideally has 5+ years of Litigation experience . Must have strong MS Office and communication skills. Must be able to multi-task, and be a team player committed to providing a high level of client service and accurate and professional work product for the attorneys. Flexibility to work overtime and undergraduate degree a must.

RESPONSIBILITIES:
Preparing documents, including briefs and motions, in final format, including redlining, black-lining, TOA’s and TOC’s in accordance with local courts rules.
Arranging meetings, travel, expense reimbursements, client bills, scheduling appointments, and maintaining attorneys’ calendars.
Editing drafts of documents such as correspondence, pleadings, discovery demands and responses, requests for production, subpoenas, deposition notices and other legal documents.
Managing attorney emails in Outlook and saving them in our document management system.
Accurately entering attorney’s billing time.
Interacting with clients, court personnel, including Judges’ law secretaries and court clerks, and other attorney contacts.

Contact: aweintraub@roberthadleyassociates.com

Aderant Biller $$$$$$$+$$$ DOE
Midtown Law Firm

DESCRIPTION:
Major global law firm needs to hire a SENIOR ADERANT LAW FIRM BILLER to their team. Candidate must be able to enter attorney’s expenses, process pre-bills, review and research time and costs entries, prepare pre-bills, write up/down, make changes, address funds held in trust, etc. This is NOT A JUNIOR billing position. Only experienced Aderant law firm billers will be considered for this position. This firm offers great benefits and is conveniently located in Midtown Manhattan. The offices are beautiful and has a nice atmosphere!

REQUIREMENTS:
Law Firm Aderant Billing Experience
Serengeti
Tymetrix
Datacert of CouncilLink
College Degree a +
Ability To Pass Firm’s Basic Technical Testing Requirements
Verifiable Law Firm Billing References

If you meet the guidelines above and would like to submit your resume for CONFIDENTIAL REVIEW, please send to: dburo@roberthadleyassociates.com

(2) LITIGATION DOCKET CLERKS - MA3000

Immediate Hire - Comp. to 70K DOE

DESCRIPTION:
Downtown NY office of Global law firm needs to hire Two Full-Time MA-3000 Docket Clerks. Open Shifts: 9-5:00 p.m. or Noon-8:00 p.m. Candidates must have a minimum of 2+ years’ of experience working in the Managing Clerk’s office of a law firm. Responding candidates must be able to calendar support documents for attorneys practicing in various courts and jurisdictions. This position will review legal documents in order to calculate, record and disseminate important events and deadlines pursuant to applicable rules and practices. In addition, the Docket Clerk will be responsible to assist with case filings and court-related services as needed. Ability to work independently on projects and research assignments. Strong interpersonal and communication skills, as well as great attention to detail are needed.


RESPONSIBILITIES:
• Docket court filings, discovery, and other substantive papers in Firm’s calendaring tool; calendar relevant dates and deadlines.
• Prepare and distribute reports.
• Advise on applicable rules of procedure, local rules and practices with respect to calendaring.
• Assist with Knowledge Management initiative.
• Respond to written or verbal requests/inquiries from attorneys and staff regarding calendared events, pleadings, and court procedures.
• Assist the Managing Attorney with keeping apprised of legal developments with respect to calendaring.

REQUIREMENTS:
Experience with MA3000
Experience with Court Alert
Experience with Compulaw
Proficiency in PACER and/or Courtlink is highly preferred.
College degree

Please email your resume in confidence if you meet the requirements outlined above to: lglorig@roberthadleyassociates.com.

TRADEMARK LEGAL SECRETARY

This position requires Trademark knowledge. Candidates must have excellent MSW skills. The majority of this position is document production. Candidates will prepare Responses, Opposition Papers, Correspondence, etc. Must be a fast and accurate typist and be familiar with working with template documents.

For confidential review of your resume, please send to dburo@roberthadleyassociates.com

 

LEGAL SECRETARY – LITIGATION - $60,000 DOE

Immediate Hire- MIDTOWN LAW FIRM
Hours: 9:00 am – 5:00 pm

DESCRIPTION: Our client, a well–respected law firm, needs to hire an experienced Litigation Legal Secretary to work in their Maritime Department. Maritime experience is a plus – but not required. Three years or more years of Litigation experience is required. The Secretary will primarily support the equity partner and the 3 attorneys on his team. The Secretary will be expected to know the State Courts and knowledge of the Federal Courts are a plus. They must know all pleadings , affidavits etc. Will take dictation from a Dictaphone, format Attorney documents, handle correspondence, and have some client contact. They will also have light Receptionist responsibilities – during lunch breaks. Firm uses Netdocs management system – but comparable systems are accepted and will train on NetDocs. During any down time, the secretary is expected to ask others in the office if they need any help. Our client offers a range of benefits including Oxford medical, 401K, Transtchek and more.

This is a permanent position paying up to $60,000 . Please send resumes to: Dhorowitz@Roberthadleyassociates.com.

 

CORPORATE LEGAL SECRETARY
Midtown Global Law Firm - $90K DOE

Our Global Law Firm client needs to add an energetic, well-spoken Legal Assistant to support a team of very busy attorneys in their Corporate M & A Department. This candidate must have exceptional organizational skills and be able to leap from task-to-task staying ahead of the main partner. This desk is a challenge to support based on the volume of work that crosses over the Assistant’s desk. They will offer training for the right candidate. Hours for this position are 10:00 a.m. to 7:00 p.m. and candidates must be flexible to work overtime on short notice.

RESPONSIBILITIES & QUALIFICATIONS

Pleasant demeanor
Ability to work the hours required
MSW
Heavy Outlook calendaring
Ability to manage fast past work environment
Pay great attention to detail
Maintain lawyers’ contacts in Outlook and InterAction
Print, collate and bind materials for use in meetings, pitches and proposals
Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations
Coordinate domestic and foreign travel including hotel, flights, and car rentals
Maintain CLE records for lawyers

For immediate consideration, please send your resume to dburo@roberthadleyassociates.com for CONFIDENTIAL review

 

LEGAL SECRETARY- COMMERCIAL LITIGATION -$79-87K
Immediate Hire - MIDTOWN LAW FIRM
Hours: 9:00am – 5:30pm

DESCRIPTION:

Our client , an international law firm, needs to hire an experienced Commercial Litigation Legal Secretary to work closely with the Managing Partner to develop and strengthen client relationships.. Candidate must have strong legal and administrative skills and exercise sound judgement over work priorities with minimal supervision. Must multitask and be able to prioritize to meet strict deadlines. The ideal candidate will type and edit documents quickly and accurately, proofread for content and typographical errors. Will utilize Microsoft Word, Excel, PowerPoint, Outlook effectively and complete work within requested time frame. Will handle general administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, expense reports, time entry, and the new business memorandum process. Will answer telephone calls, take messages, and provide appropriate information. Also will open and close files as necessary, promptly handle the filing of legal or other administrative materials and send to off -site storage. Will also provide additional back up coverage to other Professional Assistants as needed.

REQUIREMENTS:

Three years Legal Secretarial experience required
Strong Legal and Administrative skills
Must score 60wpm with 2% or lower error rate on the firm’s legal typing test and 76% or higher on the firm’s legal spelling test.
Experience in Microsoft Word ( including creating and revising documents) and Outlook required : experience in PowerPoint and Excel strongly preferred
Familiarity with Document Management systems a plus.
Possess excellent customer service skills and be flexible to handle changing priorities
Must have good telephone etiquette and excellent interpersonal skills

 

REAL ESTATE LEGAL ASSISTANT/COORDINATOR- NJ $78,000 DOE

Our client a mid-size general practice firm is currently recruiting for an administrative Practice Group Coordinator for their W. Orange, NJ office. This position will work closely with the Practice Group Leader on implementing initiatives and overseeing the day to day administrative operations of the real estate department.

Responsibilities:
· Provide executive-level assistance to the Practice Group Leader including: scheduling meetings, preparation of expense reports, calendar management, administration of practice group activities, billing and timekeeping functions, new business intake.
· Assists with workload management through ongoing communication with Practice Group Leader, legal assistants, paralegals, attorneys and administrative staff.
· Reviews and understands billing guidelines for the practice group. Assists with reviewing bills and ensuring narrative complies with established guidelines and protocols. Interfaces with billing team to effectively manage client invoices. Review and track temporary files and aging reports to accurately provide status updates as requested.
· Success in this position requires dynamic relationships with Practice Group Leader and Senior Administrative Staff. This role also requires a thorough understanding of key administrative functional areas on which this group depends including but not limited to accounting, billing, new business intake, legal assistants, paralegals, facilities and IT support. A critical aspect of this role will be interacting and collaborating with these functions on a regular basis.

Experience & Qualifications:
· Undergraduate degree required, paralegal certificate a plus.
· Analytical and problem solving skills.
· Excellent organizational skills, communication and interpersonal skills with the ability to manage relationships and interface at various levels (legal assistants, paralegals, attorneys and administrative staff).
· Ability to manage multiple requests, assess priorities, and achieve solutions under tight deadlines.
· Demonstrated ability to work effectively both independently and with others in a cooperative, enthusiastic, and collaborative manner.

Interested candidates should email their resume to smartin@roberthadleyassociates.com.

 

LITIGATION LEGAL SECRETARY- NJ TO $75,000 DOE

Description:
Our client a mid-size general practice firm is seeking a strong litigation legal secretary for its Roseland, NJ office. Ideal candidate with have at least 5 years of litigation experience preferably from a mid to large law firm. Must have experience working on complex litigation matters and strong document preparation skills-- knowledge of TOAs/TOCs is a must. Position will be supporting 1 partner and 1 associate in a busy practice group. Will handle calendar, phones, and have client contact. Must possess strong verbal and written communication skills.

Responsibilities:
• Editing and proofreading all correspondence and legal documents
• Scheduling meetings
• Maintain correspondence with clients, outside counsel, and vendors
• Managing attorney calendars
• Scheduling attorney travel arrangements and prepare expense reports
• Open, maintain, and close attorney files in an organized fashion
• Transcribe correspondence, memos, and legal documents
• Entering attorney time into Aderant billing software

Requirements:
• 4-7 years' experience within litigation
• Meticulous attention to detail
• Sense of urgency
• Proficiency in Microsoft Office Suite and e-filing
• Ability to work independently and meet deadlines
• Strong written and verbal communication skills
• Ability to problem solve and prioritize
• Comfort and proven ability to work with a high level of confidentiality
• Must be a team player and have strong customer service skills

Interested candidates please email resume to smartin@roberthadleyassociates.com

 

Sr. Litigation Legal Secretary - $80K DOE
New York, New York

DESCRIPTION
Well-known satellite office of a Chicago based law firm needs to add a strong litigation legal secretary to their team! This secretary will support partners, associates and paralegals in corporate and litigation. Candidates should have solid litigation experience from a large commercial law firm and significant tenure. Candidates must be very proficient with MSW and be able to produce litigation documents using the advanced functions of MSW in addition to preparing correspondence, memoranda, expense reports, enter attorney time, answer telephones and take messages, arrange meetings and conference calls.

REQUIREMENTS
Microsoft Office 2010
Workshare
Compare DM
Dictaphone
Proofreading Skills
Ability to work 8:30 to 4:30 p.m.

If you would like to be considered for this position, please send your resume for confidential review to: dburo@roberthadleyassociates.com